Event Technology
One team. All your event tech. Sorted.

Experience
Events
Differently

We take care of all the moving parts so you can actually enjoy your event. Tech, support, integrations — we've got it covered end to end.

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Nearly 24/7 Support
USA · UK · EU · UAE
No lock-in contracts
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0+
Years in the game
0
Regions covered
~24/7
Support availability
0
Single point of contact
Who we are

We Handle It.
So You Don't Have To.

We've spent over a decade figuring out what works — and what doesn't — in event technology. We're not just a supplier. We're the people you call when something needs to actually get done. That's the difference.

Consult
Find
Build
Integrate
Manage
Support

"You shouldn't have to rebuild your support team every time you switch platforms. That's just not right."

— The VI Team

Corporate Strategy
Business Meeting
Trade Show
Conference Hall
24/7 Support
One team. All your event tech. Sorted.

One team. Whatever the platform.

Your support team doesn't change just because your tech does. We stick with you — that's just how we work.

Discounted Single Event Licenses

We negotiate on your behalf so you're not paying more than you should. You get the best tools at a fair price — simple as that.

Our Extensive Network

We've built relationships with the right people across the industry. That means you get access to the best platforms — not just the ones someone's trying to push.

We Go Above and Beyond

When things get stressful on event day, we don't disappear. We show up, we stay and we make sure it works. That's the commitment.

What we actually do

Everything You Need,
In One Place

Five services that fit together properly — so you're not chasing five different suppliers before your event even starts.

Registration Software
RS

Registration Software

Registration shouldn't be a stress point. We find and set up the right platform for your event — one that actually fits your workflow and makes life easier for your team and your attendees.

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Event Apps
EA
Up to 20% off

Event Apps

We don't push a particular platform — we find the right app for your event. Then we support your team, your attendees and your speakers however they need it. Up to 20% off through our supplier network.

Explore Apps
Digital Solutions
DS

Digital Solutions

No single app does everything. We build what's missing — custom digital solutions that plug the gaps without being held back by what a vendor will or won't approve.

Discover Solutions
On-site Support
OS

On-site Support

We put real people on the ground at your event. Friendly, knowledgeable and ready to help — whether it's a tech glitch, a confused attendee or a last-minute change nobody told us about.

Get Support
Event Software Product Trainings
PT

Event Software Product Trainings

Most teams are handed a platform and left to figure it out. We come to you, sit down with your people and make sure they actually know how to use it — properly, confidently and without calling us every five minutes.

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One supplier. Less hassle.

Stop Juggling
Multiple Vendors

There's no single platform that does everything well. We do the research, make the calls and put together a setup that actually fits your event — not just whatever's easiest to sell.

Event Requirements and Objectives
Budget Optimisation
User Experience Design
Audience Types & Key Engagements
Communication Plan & Interactivity Features

✦ No annual contracts — ever

One supplier, your team stays intact and your budget goes further.

Comparison Chart
How it works

Working with us is
straightforward

01

We listen first

Tell us about your event — what you need, what you've tried before and what drives you mad. We match the tech to you, not the other way around.

02

We connect the dots

We tie your platforms together so they actually talk to each other. Your team and your attendees get a smooth experience — no awkward handoffs or missing data.

03

We stay with you

Nearly 24/7 support, on-site help when you need it and a team that genuinely cares how your event goes. We're not done when the contract's signed.

Let's Talk
How we work with you

Full support or self-serve —
you choose

Every event team is different. Some want us to handle everything. Others want to stay in the driving seat. Either way we've got you.

Managed Service

We run it for you

Hand it over and we handle everything — from tech setup and integrations to on-site support. Your dedicated VI team becomes an extension of yours. You focus on your event; we handle the tech.

  • Full platform setup and configuration
  • Dedicated point of contact
  • On-site team available
Let's talk
Self-Service

You stay in control

You manage the tools — we help you get better ones at better prices and we're always in the background if you need us. Great for teams who know their platforms but want expert backup.

  • Discounted platform access
  • Advisory support on demand
  • No long-term commitment
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Event Apps — up to 20% off

The right app.
Not just the obvious one.

We don't have a preferred platform to push. We find the best fit for your event then use our buying power to get you a price that actually makes sense.

Event App on Phone
20%
Up to 20% off
via our network

No platform bias

Whichever app makes sense for your event — we find it, set it up and make it work. No kickbacks. No favourites.

Training that sticks

We make sure your team actually knows how to use the platform — not just the headline features.

Support built around you

Response times and coverage agreed around your event — not a one-size template that doesn't fit anyone.

Ask us about event app pricing
Industry Membership

Proud Member of MESA

MESA brings together the people who actually know events. It's where we stay sharp, swap knowledge and keep up with where the industry's heading.

MESA
Member since 2024

Proud to be part of the MESA community

Being part of MESA keeps us honest. We're connected to a global community of professionals who set the bar for event technology — and we intend to keep up with it.

Global
Network
Best
Practices
Visualizing-Ideas
Who we work with

Names you recognise.

From global pharma to trade show organisers — we've handled the tech so they didn't have to.

Roche
Novartis
Pfizer
IMEX
Informa
EQT
AstraZeneca
Südzucker
Teva / Mepha
Clarion
SVA GmbH
Crowd Connected
IFA
Adyen
Roche
Novartis
Pfizer
IMEX
Informa
EQT
AstraZeneca
Südzucker
Teva / Mepha
Clarion
SVA GmbH
Crowd Connected
IFA
Adyen

A selection of clients we're proud to work with.

Let's talk about your event
Why clients stay with us

We do the legwork.
So your team doesn't have to.

Running an event involves a lot of moving parts — and the technology side alone can eat up more of your team's time than anyone planned for. We step in and take that off your plate entirely. From picking the right platform to building it out, connecting it to your other systems and being there on the day — we handle it so you don't have to become an expert in software you'll use twice a year.

We know the tools inside out. We've set them up hundreds of times across all kinds of events and industries. That knowledge means fewer surprises for your team and a smoother experience for your attendees. Our longest client has trusted us with their events for 10 years — and that kind of relationship only happens when things consistently go well.

Get in Touch
Team
Let's make your next event a good one

Less stress.
Better events.

Drop us a message and let's talk about what you need. No hard sell — just a conversation about how we can help.

Get in Touch Explore Services
Email
info@visualizing-ideas.com
Address
Visualizing-Ideas GmbH & Co KG
Industriestraße 2
79541 Lörrach
Yes, We Can auch Deutsch 🇩🇪
Coverage
DACH & EU
also US · UK · UAE